Vacancies at BTTC

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Finance Officer

Deadline for applications
Friday 8th November 2024

Salary
£15 per hour

Hours per week
2 – 3 days or 14 to 18 hrs

We need someone to be responsible for the day to day financial administration of BTTC. This will include providing support with various tasks to ensure that the financial accounts are up to date and accurate, using Xero. On the job training will be provided as part of the induction to familiarise you with relevant systems. Ideally the person should have had experience and formal training in accounting plus experience of Xero. An interest in the aims of the club and sport would be preferred.

Job Overview

Brighton Table Tennis Club (BTTC) is a unique and award winning club that offers table tennis for all ages and abilities. We prioritise working with people who have least access but would benefit most from playing and being part of the BTTC community. Due to retirement, we are looking for a new part time, freelance finance officer to manage the club’s accounts.

Main Duties and Responsibilities

Accounting:

  • Regularly reconcile all bank accounts and petty cash
  • Ensure that there are sufficient funds in the bank current account to pay bills and to transfer funds from or to an interest bearing deposit account
  • Maintaining the Purchase Ledger, including inputting supplier invoices, coaching invoices and debit card payments.
  • Maintaining stock records of bats, balls and kit
  • Classify income and expenditure according to the correct restricted fund or unrestricted fund.
  • Classifying capital payments correctly
  • Reconcile restricted funds.
  • Set up and manage bank Faster electronic payments.
  • Set up manage foreign currency payments
  • Ensure documentation to support transactions are attached to the correct transaction in Xero.
  • Input all petty cash transactions and maintain files of cash receipts and payments vouchers.
  • Record and administer use of the charity debit card.
  • Reconcile Wage & Pension and suspense accounts
  • Classify income and expenditure according to the correct nominal account.
  • Record Invoice, Grant, donation, Subscription and other income correctly,
  • Complete and issue monthly Sales invoices and follow up unpaid invoices
  • Keep track of Subscription Income via our Direct Debit platform and assist players in setting up their new player subscriptions. Provide an up to date list of current subscribers to coaches.
  • Record donations made via our Donation Platform and keep the Founder Director informed of new donations.
  • Analyse cash received monthly and take cash & cheques to bank. Analyse debit card receipts.
  • Administer Gift Aid and make a refund claim to HMRC annually.

Payroll:

  • Ensure that staff payroll data is accurate and up to date
  • Calculate gross monthly pay for staff on PAYE and calculate pension contributions and process in payroll.
  • Submit payroll monthly data to HMRC and ensure a back up of HMRC tools software is made
  • Process electronic Fast Payments (FP) for staff monthly pay
  • Email payslips to staff.
  • Process FP to HMRC for tax and national insurance
  • Complete Salary Journal
  • Input pension contribution data in our pension providers platform
  • Constantly review whether BTTC is in compliance with pension regulations for auto enrolment

Reporting

  • Prepare income & expenditure and other reports as requested by the founder Director or Treasurer.

Other:

  • Liaise with the administrator, BTTC coaches, customers and suppliers on any financial matter
  • Liaise with the Founder Director, the Treasurer and the Independent Examiner at year end to produce final accounts. This will include accruals and pre payments and a stock take.
  • Undertake any training and professional development as and when required.
  • Undertake any other reasonable duties, commensurate with the job title, as may be determined by the Founder Director.

To apply, please send your CV and a letter about why you would like to work for Brighton Table Tennis Club and why you have the skills we are looking for. Send your applications to Tim Holtam by email to tim@brightontabletennisclub.com

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